Executive & HIPAA-Aware VAs — Humans + AI Tools.

We place real human virtual assistants who use AI tools — not AI-VA chatbots. White-glove placement for small businesses and growing teams (~5 seats or less), with personalized onboarding from Day 1.

For Founders & Small Leadership Teams

Executive Virtual Assistants

Reclaim 20+ hours of your week. Our executive VAs manage high-stakes inboxes and calendars with boutique attention to detail — a personal gatekeeper so founders can focus on strategy.

Inbox Zero Management
Complex Calendar & Scheduling
Travel Logistics & Itineraries
Meeting Minutes & Follow-ups
CRM Data Entry (Salesforce/HubSpot)
Personal Errand Coordination

Find My Executive VA
Executive Virtual Assistant at work
Customer Support Agent

For Operations & Support

Customer Service & Back Office

Keep support covered without a local call-center payroll. Our agents are fluent in English and handle live chat through complex troubleshooting — personalized coverage sized for small teams.

Phone & Voice Support
Live Chat & Email Tickets
Technical Support (Tier 1 & 2)
Data Entry & Management
Order Processing & Refunds
Back Office Admin

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HIPAA Compliant Medical Virtual Assistant

For Practices & Clinics

HIPAA Compliant Medical VAs

Grow your practice without the overhead. Our Medical VAs (MVAs) are fully vetted, background checked, and trained in HIPAA compliance — white-glove support sized for clinics and small teams.

HIPAA Compliant Handling
EMR/EHR Management
Patient Intake & Scheduling
Insurance Verification
Prescription Refills
Telehealth Coordination

Hire a Medical VA

For Small Growth Teams

Marketing & Creative Specialists

This is where our AI training shines. Marketing VAs for small growth teams use tools like MidJourney and ChatGPT to ship content faster — with white-glove review, not assembly-line posts.

AI Blog Writing & SEO
Social Media Management
Graphic Design (Canva/Adobe)
Short-form Video Editing (Reels/TikTok)
Email Newsletter Automation
Lead Generation & Scraping

Boost My Marketing
AI Marketing Specialist Workspace

Don't See What You Need?

Need something niche? We hand-match from a curated talent pool — bookkeeping to creative — with the same white-glove screening small-team clients expect.

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The AXVA Tech Stack

Our agents arrive pre-trained on the tools your small team already uses, plus AI tools that multiply output without losing the personal touch.

ChatGPT / Gemini

Copywriting & Comms

MidJourney

Creative Assets

Slack / Teams

Instant Comms

LastPass Ent.

Security & Access

Frequently Asked Questions

What is the time difference?
None! While our agents are located in the Philippines, they work standard US business hours (EST, CST, PST) to ensure they are online exactly when you need them.
How does billing work?
You pay a monthly fee to Assist X VA based on the hours that the agents work. We handle the payroll, taxes, benefits, and HR for the agent. You get a simple, deductible business expense invoice.
Is my data secure?
Absolutely. We use secure VPNs, enforce 2-Factor Authentication, and have strict NDAs in place — security small teams can trust. For medical clients, we sign a BAA (Business Associate Agreement) for full HIPAA compliance.

Simple, Transparent Engagement

We don't post one-size marketplace pricing — every small-team role is unique. An entry-level admin is different from a senior medical VA, and we price the fit accordingly.

However, our model is simple:

Flat Monthly Rate No Setup Fees 1-Week Guarantee

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